Who we are
Duncan Place is a Scottish Charitable Incorporated Organisation. We are a charity registered in Scotland SC048100. Our registered office is Duncan Place Community Hub, 4 Duncan Place, Leith, Edinburgh, EH6 8HW.
This privacy notice tells you what data we collect and what we use it for.
What information do we collect?
We collect a range of information from attendees / delegates including (but not limited to) name, job title, organisation, address, phone number, email, access/dietary requirements, the name and contact details of any person acting on your behalf. In some circumstances we may also collect your age and emergency contact details (this includes but is not limited to events for children or vulnerable adults).
Photography and filming may occasionally take place at our events. This is used for publicity purposes by Duncan Place. If you have stipulated that you do not wish your photograph to be taken/used for publicity, you will be given a yellow badge / lanyard to wear and no images featuring you will be used.
If we are recording an online event where participants are visible, this will also record your biometric data such as your face and your voice (if you choose to participate in discussions).
How we use the information?
We use your information to contact you with confirmation of your booking/ attendance. We also use it to send reminder emails and information about the event. It is used to produce delegate lists, any follow up documentation and to issue invoices.
We may also ask you for feedback after you have attended a Duncan Place event.
We may also contact you if we think you may legitimately be interested in other Duncan Place events, services or activities.
When appropriate/ necessary we share your details with relevant third parties including trainers, caterers, venues and additional support providers for administration of the event and to ensure your needs are met.
Photographs and films taken at events will be used for publicity – including website, social media and publications and promotional materials e.g. banner stands, presentations.
Your information will also be anonymised for reporting purposes.
Your information will be held for two years and then deleted.
Your rights over your information
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can also ask us to give you a copy of the information and to stop using your information.
To submit a request for your data, please contact us by email, post or telephone, please use the contact information provided above.
How to contact us
You can write to us at the address above or contact us by email or phone at: info@duncanplace.org or telephone 0131 364 4350.
Your right to complain
If you have a complaint about our use of your information, you can contact the Information Commissioner's Office online at https://ico.org.uk/concerns or by phone on 0303 123 1113.
